22 PR Tools for Monitoring & Managing Media Relations in 2020

There’s nothing more valuable to a client than seeing his or her company’s name appear in an article, news report, or blog post. This third-party credibility and the ability to gain the attention of decision-makers is key to building a brand.


But without the right software, you could be missing out on hundreds of earned media opportunities.

According to the 2018 Marketing Agency Growth Report[1], new agency businesses often face challenges while deciding which tools to invest in for the next year. 72% of new business owners invest in both online and offline lead-generation marketing strategies, 45% of them invest in diversifying their agency service offerings (learn more about apps for agency services[2]), and 34% invest in implementing new business practices.

Download Now: Free Press Release Template

While focussing to invest in marketing and sales strategies in an effort to increase lead gens and customers, it is also essential to invest in tools for public relations so you can increase your agency’s visibility and image across the market.

If you’re looking to double-down on earned media efforts, you might need a few tools to manage, track, and monitor your clients’ and even your own firm’s PR efforts. Without being able to connect the dots between a media mention and an influx of leads or inquiries, your agency is leaving value on the table.

But the public relations industry is changing: Some blogs and influencers are becoming more important than traditional outlets, journalists and editors are increasingly turning to Twitter, comments boards, and other sites for sources, and newsrooms are shrinking, leaving editorial voices outnumbered 5:1[3].

However, many new digital tools have erupted from the changing environment, making it difficult to know which will help garner the most media mentions — the goal of an effective PR strategy. To maintain a positive and abundant PR message — that will influence a target audience to learn and adopt a brand — it is important to keep expanding reach.

PR software should be used to make this ongoing challenge easier; you want to know who, what, where, when, and how to get your messaging out. Here are the top media monitoring and PR tools to put on your radar in 2019.

1. HubSpot’s Public Relations Kit [Featured Tool][4]

Price: Free – Download Now[5]

Untitled design (41)-2Download These Templates[6]

HubSpot’s Inbound Press Release Templates & Public Relations Kit[7] are the perfect prompts for scaling PR at your company. We’ve mapped out a structure for writing the perfect press release for any situation, and we’ve included a PR checklist and best practices guide as well. The kit is free and immensely helpful no matter what the state of PR is in your company. Click here to download[8] the kit now.

2. Prowly

Price: $108/month for Basic Plan

Prowly PR tool

Prowly[9] is a content platform that allows people to organize, publish, and solicit earned media opportunities from timely news they report on. PR junkies can do it all from the Prowly app, which splits its features between two pieces of software: Brand Journal and Audience Pitch. Start by building your newsroom with Brand Journal, then distribute your content and track its results using Audience Pitch.

Here’s a real Prowly page[10] from HubSpot’s Global Partner Program Manager, Iliyana Stareva — author of the new book Inbound PR[11] (another terrific PR tool for today’s communications professionals).

3. Muck Rack

Price: Contact for quote

Muck Rack for journalistsMuck Rack’s software enables PR teams to effectively find the right journalists for their stories, send customized pitches, collaborate as a team, and quantify their impact. [12]

Today’s PR professionals have no time for inaccurate contact information, disjointed workflows or archaic software. That’s why companies such as Under Armour, Taco Bell, Pfizer, Golin and Penguin Random House use Muck Rack to take their communications to the next level.

Muck Rack is also the solution of choice for journalists, who use their free, automatically updated portfolios to showcase their work and to provide information about what stories they’re looking for, their personal interests and how they prefer to be pitched.

4. Meltwater

Price: Contact for quote

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Meltwater[13] is a PR and social media monitoring tool that allows managers to interact on social media, curate content, track competitors and emerging stories, and measure the results of their efforts. Meltwater’s pricing depends on the client and their individual requirements, but plans have been known to have a yearly cost of $6,000 or more.

5. Prezly

Price: $240/month for Professional Plan

prezly-pr-tool

Prezly[14] is a PR publishing platform for communications professionals. The platform allows you to publish press releases and other stories in your own branded online newsrooms, plus you can send email pitches from directly within the tool. Allowing people to create content and earned media opportunities from that content — in the same tool — makes this product a unique addition to a business’s PR team.

6. Mention

Price: $29/month for Solo Plan

Mention PR tool

With Mention[15], you input your company name, an executive’s name, or other information you want to monitor and the sources or sites you want to monitor. You can then get desktop or mobile notifications and emails when someone mentions the brand. In addition, you can manage your social media accounts from the dashboard and respond, favorite, or complete other actions through the dashboard.

7. Coverage Book

Price: $99/month for Bronze Plan

Coverage Book PR tool

Coverage Book[16] makes it easy to collect and present the media mentions and results of earned efforts. You can upload offline coverage or simply input the URL of the article and Coverage Book will create a screenshot. There’s a main dashboard that shows the combined views, shares, and inbound links resulting from PR efforts. You can also drill down into individual articles and see their impact.

8. Cision

Price: Contact for quote

cision.png

Cision[17] is one of the most well-known and full-featured PR software options on the market. It’s database contains more than 1.6 million journalists, influencers, and editorial contacts, The platform provides advanced distribution, tracking, and analyzing features to makes sure you never miss a mention or fail to prove the value of your agency’s PR efforts. You can also run content amplification campaigns through the site so that your editorials and content show in recommended content modules on sites.

Cision’s pricing depends on the client’s needs, but small-business plans have been known to be as little as $20/month.

9. Brand24

Price: $49/month for Plus Plan

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Brand24[18] lets you track social mentions and sentiment online to better understand how a brand is being talked about and perceived online. You can share alerts with other team members for one-on-one follow-ups, and the tool allows you to monitor the sentiment and mentions of competitors for a more realistic view of how the brand matches up.

10. Anewstip

Price: $200/month for Standard Plan, free with limited features

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Anewstip[19] is a search engine for finding journalists, influencers and media outlets that have recently mentioned a topic on Twitter. You can filter by journalists’ profiles only, topic, and language, and then sort by influence, number of tweets, or how many times the person has mentioned your keyword. With this information, you can then create media lists and export these for pitching or use the site’s paid service to pitch and track outreach and response. The site is also useful for monitoring tweets and articles being published about a keyword so that you can jump onto emerging trends or get in touch with journalists interested in a topic.

11. Agility PR Solutions

Price: $350/month for Connect Plan

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